15 Travel Itinerary Templates (trip itinerary templates) That Are 100% FREE!

Are you looking for an easy way to keep track of your travel itinerary?

If you said yes, then you’re in luck!

Here are 15 free travel itinerary templates to use for planning travels and to keep your important flights, hotels, and activities details information organized.

Just click on the headline link to check out each template. If you like the template, you’ll be able to download them onto your computer, or print them out to be filled out by hand (you can also fill them out on your computer as well).

They are “fill in” type forms, and most of them give you a birds eye view of your important travel dates, accommodation location, flight details, etc.

These travel planning templates are used for all types of travel. You could be keeping a family  vacation organized or running a solo trip through Europe – you’ll find many templates here to keep your travels organized.

Here they are:

1) Excel Itinerary Template For Travel

free vacation excel travel itinerary template

This Excel travel template is one of the best itineraries if you will be flying, renting a car, booking a hotel or several hotels, and going to meetings. This template is especially good to be used for a business itinerary and business trip planning. It will be blank when you download it. You’ll simply add in your specific travel details then print this baby up!

2) Vacation Itinerary Planner & Flight Itinerary Template

vacation and flight itinerary template planner

Here is a simple to use vacation itinerary planning one page sheet to manage your important vacation details. There’s a section for your flights where you’ll be able to write down the most important flight details (date, airline, departure/arrival, duration and if there are any stops. It’s a good way to keep your flights organized especially if you are doing multi flights to your destination or flying several airlines during your entire trip from city to city. You can use the flight itinerary section alone to track your flights. The other sections are good too, where you can manage your car rental itinerary, the details of your hotel, and also any activities you will be doing abroad. I like this template for it’s one page tracking of all your important vacation information. It’s a really good template to manage your vacation while you are away or to also help plan your vacation beforehand to see all your details at a birds eye view.

3) Excel Travel Budget Template (travel money template)

Excel budget template for travel

This template is specific for managing your budget while you travel. It’s got a neat little pie chart that breaks down what your money goes towards as well. This is an excellent tool in excel format to pre plan your finance before your trip to see how much money you will be spending and where your money will be going to. It’s also a good spread sheet to budget your trip during the planning phase. It’s in excel format so you’ll need Microsoft office or an equivalent software to open and edit it. I highly recommend using this budget travel template before you travel.

4) Travel Itinerary Template From Travel. Paint. Repeat

trip planner word document

This sample trip template can be used for all types of travel, whether you’re looking to stay organized for family vacation travel or doing a solo backpacking trip . This template is very good if you want a detailed itinerary that keeps you very on track from day to day travels. If you’re looking for a detailed trip itinerary this is probable the best one for you. There’s also plenty of room to write down other important trip information. The best part is that it is organized by day, so it’s more of a daily trip itinerary planner, and you can edit the columns to include whatever “header” you want. This is made by a blogger who travels. She uses it to plan all her travels and it’s a substitute for a electronic itinerary template that you use on your phone. You’ll get instructions on how to fill it out. It’s a PDF itinerary format so that means you can print it and fill it out by hand or edit your trip details on a computer.

5) 2 Custom Disney World Travel Itinerary Templates

Disney vacation itinerary template

If you’re going to Disney World, use this Disney template! This template is made for parents who are taking their children on a Disney vacation. It’s super fun and your children will love it. It’s a custom template that will give you a little added touch for your Disney vacation. The picture above is one of the templates you can make. There is another one that you can also use when you check out their website. There are two total templates that is meant to be edited and filled out on a computer. You can download the Disney Word template or the GIMP template so it’s nice that it comes in two versions.

6) Sample Microsoft World Transportation Itinerary

Flight travel itinerary template

This Microsoft Word travel template is mostly a transportation itinerary that you’ll use to organize your travel plans. It’s a great way to keep your flight details in order on a single page. There’s also a spot for vehicle rental information and hotel information. But the best part of it is the ease of keeping your flights organized by “leg.” So if you are visiting many cities or countries at once, this is a great flight template to use. Also, if you are flying several flights to reach a single destination, this is also a great template to quickly be able to see when your flights are scheduled to depart at a quick glance. You’ll be able to track each flight by writing down the airline carrier info, the gate and terminal info, check in time for your flight, departure time, and arrival time, and if the flight is a transfer flight or the end destination. I absolutely love this flight itinerary it’s the perfect one for someone who will be taking a lot of flights on their travels.

7) Travefy App & Free Word And Excel Itinerary Template Builder

travel planning template travefy

Travefy is an App you can use on your phone or computer to plan your trip. It’s a great app that’s detailed and gives you ideas about what to do no matter where you go. You can use the app to create an itinerary based on your interests in whatever city you are visiting. It’s a full travel app that you will use your phone to manage and fill out your itinerary If you don’t want to use the app, you can download the free Microsoft Word & Excel itinerary for travel to hand write your travel schedule. The documents come blank so you can fill in whatever heading sections you want. It’s branded nicely so it looks good. It’s mostly a blank travel sheet where you decide what headlines to use. So it’s a good sample itinerary you can use for any type of travel. You can use to keep track of your flight schedule, hotels you will be staying at, car rentals you’ll be renting, and anything else. Or a combination of everything. The vacation itinerary comes in Excel format or Word format which is great. You will need Microsoft to open the docs up however if you don’t have it, that’s fine. Because whatever program your computer has, let’s say Apple has their own version of Microsoft documents, (pages is what it’s called), it can open up these documents.

8) Excel Travel Templates For Planning A Trip

trip planning template in excel format

This template is perhaps the best one out of the bunch because it’s an “all in one” trip planning template where you can write down all the logistical information about your trip. There’s space to fill out many different types of information, including accommodations, transportation, packing list, and emergency information. So not only is it good for you to take on your trip, it’s also an incredibly good travel template to leave your family at home so they can stay in touch with where you are on your current travels. This travel template is free too. To use this template, you open it and simply fill in the boxes with your computer. You can also print out the template and complete it by hand which may be easier. This is easily one of my favorite trip planning templates to use for various types of vacation travel, family travel, or individual travel.

9) Ready Made Vacation Itinerary Template (PDF format)

simple sample itinerary template for travel

This template is one of my favorite trip planning templates because of it’s professional feel and design. If you are looking for a great looking template to give to someone for any reason, like perhaps for business travel or just to give to a family member to keep track of your travel logistics, this is a great one to use for it’s professional template feel. This trip template will track the three main things, your flight details, hotel details, and any activity details. They are tracked in an easy to see way, with a cover letter type first page which is pretty cool. You will be able to write down your flight details, including departure and arrival times, the dates, which airline it is, and which terminal. And for the hotel itinerary tracking portion, you can note down the hotel name, check in time, address, and check out time. This is a simple itinerary overall and it’s easy to use and understand. It’s a good place to start if you are looking for a basic standard travel itinerary template.

10) Itinerary Planner Template For Trip Travel (PDF format)

sample itinerary planner template

This template is meant to help you organize your activities throughout your travel. It’s most useful to be used as a template to note down the many things you will be doing each day. I can see it being especially useful for travel businesspeople who have many meetings throughout the day they need to keep track of. It’s also a great attractions trip planning itinerary to use as well for anybody who has several things planned each day to do. You are able to track your information of arrival date, the time the event takes place, the activity name, and the location of the event. You track each item under each day it falls onto. Overall, this template is best suited as an activities planner or for whoever has several things to do each day and needs a way to keep the day organized with list bullet points of things that are to happen each day by event.

11) Sample Travel Checklist Template

travel checklist planner

If you’re looking for a simple easy to use checklist for travel, and you have many things to write down and tick off your checklist, this is a very easy to use and simple sample checklist you can use for your travels. You can use it as a checklist for all the things you need to do before you travel or as a checklist for when you are traveling and to tick things off as you complete them. It’s a good template to use to make sure you do all the things you wanted to do while you travel. This is more of a sample trip organizing template that’s already been filled in. Simply delete the items and fill in your own. You can also change the headlines to be whatever trip details you need it to be.

12) Pinterest Travel Planning Itinerary Templates (various types)

travel planning templates from Pinterest

Pinterest is a goldmine for many different types of itineraries you can use for travel. You’ll have to sift through many of them to find the ones that makes sense since Pinterest collects them all into one place and it isn’t overly organized. However the good thing is there are a lot of templates to choose from so you should be able to find whatever you need from there to help plan your trip.

13) One Page Travel Itinerary Template Cheat Sheet

vacation trip itinerary template by peanuts or pretzels

This template is perhaps the best one page template to track all your important travel information on one sheet. It keeps you incredibly organized at a glance. This template was made by the travel blog peanut and pretzels who know a lot about traveling. This template is a little more unique than other templates because it is made by a travel blogger who customized it specifically for travelers to keep them on track, so it has a more personal and useful touch to it. You’ll be able to track your basic travel information by day, like what you will be doing that day, and the activities you’ll be doing each day (and dollar cost of each activity t00), and there’s another section to manage your hotel information as well as contact info. The last section helps you manage your other useful tips or information that will be important to remind yourself. Again, this is one page travel organizing checklist that keeps everything nice and simple and together.

14) Blank Vacation Travel Itinerary

sample itinerary for vacation that is blank

If you are looking for a very very simple one page piece of paper to write down your travel details by day, then this could be the one for you. It’s super simple and is meant to be filled out by hand. The only thing that is organized is the date and you simply fill out whatever you want by date. It’s like a notepad essentially. This is a good option to print out and fill by hand.

15) Travel Planner Apps

If you are looking for apps to plan your travels as opposed to a paper print out, go see this article on the best travel planner apps and trip planning websites.


Leave a Comment:

Ryan Biddulph says

The Excel templates All in One looks super helpful Jack. I am used to the format from using Excel to track my freelance writing clients so it fits like a glove. Me and my GF usually track our trips with….nothing lol..but if we go this route we’ll be happy to use 1 or 2 of these tools. Never hurts to organize things before you get on the road.

Thanks Jack for doing the research to publish a super helpful post!

Keep on blog commenting too. (found you on Nomadic Matt’s blog)


    Expat Jason says

    Thanks for stopping by Ryan. You’ve got yourself an amazing blog, keep up your amazing work.

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Kyle S says

I love that they are all free!

Rachael says

Great resources! Nice blog, looking forward to following.


Renee says

Thank you for the post, it’s really helpful!

bhuvan vikram says

Nice to work travel itinerary.
great job .

Nisha says

I need a Itinerary format for two different team , which include airport pickup , meeting , lunch then other meeting in different locations , dinner then hotel drop , etc

Dawn says

I thought they were very helpful ways that will help me map out schedules for my family as we vacation as well as our sports, school, and work schedule from week to week.

Tips From One Savvy Traveller To Another Part 2 (Itinerary) | says

[…] and what you want to see put pen to paper and sketch out an itinerary. You might want to check out Pro Travel Blog for the 9 best free digital itinerary templates. Or if you’re like me you’ll just jot […]

how to plan a travel itinerary says

[…] and what you want to see put pen to paper and sketch out an itinerary. You might want to check out Pro Travel Blog for the 9 best free digital itinerary templates. Or if you’re like me you’ll just jot […]

flights to the Philippines says

Thanks for the Disney templates. Great going keep posting more of that.

werkneh Alemu says

it is very nice and I get good information. If you can add same sample example.
Thak you

Shanth Kumar.P says

I am a IATA person. I have classified ads for preparing an Itineraries for the customers. I work from home, its a start up, I would need to your help in preparing an Itineraries for my clients..My number is 9513004636.

vic says

Please try TripFiddle ( TripFiddle is a smart itinerary planning tool, easy-use with friendly UI. We’re free and no ads. Hope you like TripFiddle!

Anna says

Hello Jason,

Great List! Take a look on this one. I found it before landing to your list. It is also providing many Itinerary templates. I think you should also add it in your list. Should be helpful for everyone.

Robert says

Cool list for planning a trip. These itinerary templates are easy to modify and follow. Also, found this site ( where we can plan our itinerary, share it within group and print in PDF for free. They also have detailed information for each point of interests.

Thao says

I know this web site presents quality based articles and additional material, is
there any other web page which gives these kinds of data in quality?

Morocco Trips says

Thank you so much. I’ve been looking for how to plan a trip in Excel and finally I got an idea.

Perth Is Ok says

This is very helpful blog and all these travel itinerary templates are good and stylish, people can make some good and helpful information about their journey.

Lauren Fitzgerald says

I am using this for my African American Studies class for them to make a mock itinerary trip to Africa.

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